Introduction

This policy outlines the process and steps taken within the 17th Newcastle Scout Group to manage and maintain our website. This policy is written in accordance with Scouts POR and applies to all members, young leaders, adult volunteers and trustees within the 17th Newcastle.

This policy has been written with reference to UK Scouting guidelines, and was last revised in January 2025.

Changes to this Policy

1. Website Hosting & Domain

The 17th Newcastle Scout Group website is hosted via CloudFlare, who provide a secure and reliable service for our website. The domain name is registered with Namecheap, and is renewed annually by the City of Newcastle District.

The website 17thnewcastle.org.uk is the primary domain for the 17th Newcastle Scout Group. It is managed under the provision of the Digital Team at City of Newcastle District Scouts and the 17th Newcastle Scout Group.

2. Website Content

The content on the 17th Newcastle Scout Group website is managed by the group, and is overseen by the Group's Trustee Board. The content is reviewed and updated regularly to ensure it is accurate and up-to-date.

2.1. Content Management

The website is managed by the Group's Digital Team, who are responsible for the day-to-day management of the website. The Digital Team is responsible for updating the website with new content, and ensuring that the website is kept up-to-date.

2.2. Content Review

The content on the 17th Newcastle Scout Group website is reviewed regularly to ensure that it is accurate and up-to-date. The Digital Team is responsible for reviewing the content on the website and updating it as necessary.

2.3. Content Ownership

The content on the 17th Newcastle Scout Group website is owned by the Group, and is managed by the Digital Team. The Digital Team is responsible for ensuring that the content on the website is accurate and up-to-date.

2.4 Content Accuracy

While every effort is made to ensure that the content on the 17th Newcastle Scout Group website is accurate and up-to-date, the Group cannot guarantee the accuracy of all content. Users of the website are encouraged to contact the Group if they have any questions or concerns about the content on the

2.5 Photographs & Media

The 17th Newcastle Scout Group website may contain photographs and media of members of the Group. Where possible, the Group utilises Online Scout Manager (OSM) to confirm photograph permissions for each young person. While this consent is sought, the Group cannot guarantee that all photographs and media on the website have been approved by the individual or their parent/guardian. In the event that a photograph contains a young person against the wishes of the individual or their parent or guardian, please contact the Group immediately.

The Group must remove the photograph or media from the website at a reasonable time after being notified of the request; irrespective of the reason for the request or prior consent. An exception applies where the photograph or media is required for legal or safeguarding purposes, or where the photograph has been used in print media and the parent had given consent for the photograph to be used by the group at the time of the photograph being taken or printed.

2.6 External Links

The 17th Newcastle Scout Group website may contain links to external websites. The Group is not responsible for the content of these external websites, and cannot guarantee the accuracy or reliability of the content on these websites. Users of the website are encouraged to review the privacy policy and terms of use of any external website they visit.

2.7 Contacting the Group

There is a 'Contact Us' page on the 17th Newcastle Scout Group website, which provides contact details for the Group. Users of the website are encouraged to contact the Group if they have any questions or concerns about the content on the website.

2.8 Reporting Issues

If you have any concerns about the content on the 17th Newcastle Scout Group website, please contact the Group as outlined in #2.7 Contacting the Group.

2.9 Website Feedback

The 17th Newcastle Scout Group welcomes feedback on the website. If you have any suggestions or comments about the website, please contact the Group as outlined in #2.7 Contacting the Group.

3. Website Security

The 17th Newcastle Scout Group website is secured using HTTPS, which encrypts the connection between the user and the website. This ensures that any data transmitted between the user and the website

4. Website Accessibility

The website has been developed ground-up using Nuxt.js and Tailwind CSS, with accessibility in mind. The website is designed to be accessible to all users, including those with disabilities.

17th Newcastle Scout Group is committed to ensuring that our website is accessible to all users, however cannot guarantee that third-party content or services linked to from our website are accessible.

5. Website Cookies

The 17th Newcastle Scout Group website uses cookies to improve the user experience. Cookies are small text files that are stored on your computer or mobile device when you visit a website. They are used to remember your preferences and settings, and to help us understand how our website is used.